Frequently Asked Questions

1.    Can I apply to both the branch and national award programs? 

Yes. The Awards Committee encourages submissions to both programs in the same year. Even if you have already applied for a branch award, consider submitting your project, process, protocol, or initiative for national recognition as well.  

2.    Do I have to be experienced in research to submit a project? 

Formal research experience is not required to submit a project, process, protocol, or initiative. Have you implemented and/or evaluated a program to improve patient care? Have you undertaken any project that may enhance the practice of pharmacy in hospitals and other collaborative healthcare settings? If so, please submit it for consideration. 

3.    What types of documents am I required to submit?

Applicants are required to submit the nomination form, a nomination letter, and at least two letters of support. You may also include supporting documents, such as print or online news articles, presentations, publications, certificates of achievement, CV, profile, or biography. Prior to appraisal, the Awards Committee reserves the right to exclude optional documents that do not establish how the submission meets award criteria or provides context to the project’s relevance.  

4.    What happens if I am unable to provide an objective review because of the identity of the applicant(s) or source of the project?

Appraisers are asked to contact the Membership & Awards Administrator, who will make arrangements to send the submission to another appraiser. 

5.    How are the winning projects selected? 

Each submission is sent to several appraisers, who are asked to evaluate it against the following criteria by assigning a numeric value to each:  

  • relevance to award criteria
  • originality and innovation 
  • demonstration of excellence
  • usefulness to healthcare providers, pharmacy practice or patients 
  • applicability
  • quality of the written report 

The numeric totals from the appraisers are averaged. Within each award category, the project with the highest average rating is considered for award. 

6.    If I submit a project, will I receive feedback from the appraisers assigned to review my project? 

No. The appraisers do not perform a full critique of the project (as would be the case for a journal article submission). Any comments that are supplied are directed solely to the Awards Committee for the purpose of scoring and ranking the award submissions. Furthermore, providing a peer-review mechanism for manuscripts is outside of the scope of the National Awards Program. If you wish to receive feedback on your project, please consider submitting a manuscript for publication in the Canadian Journal of Hospital Pharmacy (CJHP). 

7.  If my project wins, how will my team be recognized?

Team members who meet the membership criteria will be recognized at an awards ceremony at the Professional Practice Conference (PPC) [the 2021 ceremony will be virtual] and will receive a personalized framed certificate. They will also be recognized in the ceremony program, in Interactions newsletter, and on Award-winning project abstracts will be published in the CJHP.      

8. What are this year’s submission deadlines? 

Please visit the awards home page for details. 

9.    Who can appraise projects? 

The only requirements for serving as an appraiser are a professional degree in pharmacy and a current CSHP membership. You will also be asked to self-declare any areas of expertise. 

10.    Can I volunteer as an appraiser if I am also applying for an award? 

Yes. In this situation, the Awards Committee will not assign any project to you for appraisal in the same category in which you submit. 

11.    If I volunteer to be an appraiser, how much time will I be asked to commit?

You will be given a maximum of three submissions to review. It is estimated that each appraisal will take approximately one hour. 

12.    If I serve as an appraiser, will I be asked to review a project that is outside my area of expertise?

The Awards Committee makes every effort to match projects to an appraiser's area of expertise (as indicated by appraisers when they initially volunteer). If appraisers with expertise in the specific topic area of a submission are not available, you may receive a submission for appraisal that is outside your area of expertise. If you do not think you can adequately review the  submission, please contact the Membership & Awards Administrator. 

13.  If I serve as an appraiser, will I receive feedback on my appraisals?

No. The the Awards Committee does not perform a full critique of the appraisals and hence cannot and will not comment on their quality. 

14. How can I register to serve as an appraiser? 

We hope you will consider volunteering! Start by reading our Call for Appraisers. Then, email the Membership & Awards Administrator indicating your areas of expertise and the language(s) in which you are able to review. You must be available during the appraisal period. If you have further questions, contact the Membership & Awards Administrator. 


We're here to help!

Robyn Rockwell, Membership & Awards Administrator
Canadian Society of Hospital Pharmacists
Société canadienne des pharmaciens d’hôpitaux
30 Concourse Gate, Unit 3
Ottawa, Ontario K2E 7V7

Tel: (613) 909-9964
Toll Free: 1 (877) 340-2756, ext. 222